Planning for an event is an overwhelming thing for most people. There are event planners that can help with this task. At a fee, they will take care of the planning and execution of the event. There are so many planners in the market today that one needs to know what they are looking for in order to make the right decision.
One of the first considerations one needs to make is the experience one has in the market. One may hire a planner who mostly does informal events to plan a formal event and end up messed up as the planner has no experience in the field. Take time to find out the type of events the planner has organized before you hire them. To know how they performed at former events, ask their previous clients.
Find out how much they will be charging you to plan the event. There are different rates of charging given by different planners. When you are being give a quotation, it is important to note that several factors come into play. If the planner is also organizing for the venue, catering and sound, you will pay more than if they were only marketing it. Planners may charge for their services per hour or per day. Taking a planner that charges per day will help you save on money. For some planers, you will get charged for the meetings you have with them during the planning period and this mean you will pay slightly more. Most planners charge a cancellation fee in case you change your mind along the way and you should find out if the planner you choose has it as well. Most planners have a cancellation Find out how much you will incur in terms of cost and the terms of payment before you bring a planner on board.
The security at your event is another thing you need to be keen on. The event planner is responsible for the security at your event. Ensure they organize for enough security and health personnel on standby should anything go wrong.
If you are not the one handling the staff at the event, take time to know them. To ensure that everything at the event flows smoothly, it is important to find out who will be working at your event and if they can be trusted. In case one of the staff does not make it to the event, find out if there is backup.
Find out who the point of contact is on site in case you need to communicate on the day of the event and you have a large staff. Most important of all though, do take into consideration the needs that you have for your event. As an example, if you are going to need trade show media equipment or plan to have a trade show booth setup, then look for an events manager that has experience with such things. Additionally, if you plan on doing your own events management, then do check this post out, https://www.huffingtonpost.com/nancy-stoltz/color_b_1921199.html.